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Weekly QuickBooks Tip 4: Voiding Checks

by Michelle Ferdinandi

When you void a check using the Delete button in the ribbon (click the arrow for the drop-down menu to see the Void option), the amount is changed to zero as of the original check date. Therefore, you should typically only use this method for checks in the current period.

For checks in a prior period, you can use the Deposits screen to void the check. First, enter a note in the Memo line of the check that it was voided. Then, go to the Make Deposits screen and enter: the payee name on the check in the Received From field, the account used on the check in the From Account field, and the amount of the check. Make sure to use a date in the current period, and use the Memo line to track the check number that was voided.